Welcome aboard. Everything you need to get started.

Your complete guide to joining the team. From IT setup to meeting your colleagues — we've streamlined every step of the onboarding journey.
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IT Setup
HR Onboarding
Team Introductions
Access & Permissions
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Onboarding Process

8 steps to get you fully set up

Our structured onboarding process ensures nothing falls through the cracks. Each step is designed to help you feel confident and productive.
01

HR Documentation

Sign your contract, fill in personal details in Odoo, and make sure Anna has everything she needs for invoicing.
02

IT Equipment Setup

Get your laptop and peripherals. We'll walk you through the setup and make sure everything works.
03

Access & Credentials

Set up your Google Workspace account, Odoo access, Leave Tracker login, and enable 2-step authentication.
04

Meet Your Team

Say hi to Marta — your go-to person for anything. She'll introduce you to your team and key contacts across Xelto.
05

Training & Learning

Go through internal guides on Odoo, Leave Tracker, data storage & security policies, and your mail footer setup.
06

Security & Compliance

Review our privacy policy, ISO & RODO guidelines, and complete data protection awareness training.
07

Introduce Yourself

Write a short intro about yourself — it'll be sent as a company-wide welcome email so everyone gets to know you!
08

Complete the Checklist

Tick off all onboarding items, submit your checklist, and you're officially ready to roll at Xelto!
Our Tools

Apps we use every day

You'll get access to these platforms during your first days. Here's what powers our daily work.
Email & Collaboration

Google Workspace

Gmail, Google Drive, Docs, Sheets, Calendar, and Meet — your daily communication and collaboration hub.
AI Assistant

Gemini

Google's AI assistant integrated into our Workspace. Use it to draft emails, summarize documents, generate ideas, and boost your productivity.
Business Management

Odoo

Odoo is the seamless, all-in-one platform to collaborate on projects, chat, schedule resources, track time, manage expenses & invoice customers.
Internal App

Leave Tracker

Our custom-built application for managing holiday requests, sick leave, and time-off approvals in one place.
Resources & Guides

Essential reading for new employees

Policies, guides, and procedures you should review during your onboarding. Click any card to see more details.
App Guide
Security
Setup Guide
Legal
Compliance
Finance
2FA

2-Step Authentication (2FA)

How to enable and configure two-factor authentication on all company accounts to protect against unauthorized access.

For security purposes, the 2-steps authentication to XELTO resources has been introduced. To work with your Google account you have to make some settings otherwise you will be not able to connect to your XELTO account. The document attached describes the settings step-by-step.

2-Step Authentication setup instruction
Setup Guide

How to Set Up Your Mail Footer

Step-by-step instructions for configuring your professional email signature in Gmail, including company branding and contact details.
E-mail footer setup instruction
Security

Data Storage & Access Security

This manual will guide you step by step through the procedure of securing your laptop or smartphone and will help you set up your computer so that the data back up is performed automatically.
Read Data Storage & Access Security Regulations
Legal

Privacy Policy

Our company privacy policy outlines how we collect, use, store, and protect personal data of employees, clients, and partners.
Privacy Policy - English version
Privacy Policy - Polska wersja
Compliance

ISO27001 & RODO Procedures

Overview of our ISO certification standards and RODO (GDPR) compliance procedures that every employee must follow.
ISMS - English version
SZBI - Polska wersja
RODO - English version
RODO - Polish version
Compliance

Source Code

All source codes from XELTO solutions/development must be synchronized with a dedicated repository. Please, stay up-to-date with the Source Code procedure.
XELTO Source Code Management Policy
App Guide

Odoo

Learn how to navigate Odoo — our all-in-one business management platform.
Odoo - User Guide
App Guide

Leave Tracker User Guide

How to use our custom Leave Tracker application to request holidays, sick leave, and manage your time-off balance.

An application designed to register and manage your Time-Off. All absences over 5 working days have to be reported at least 3 weeks before the planned absence in case of unplanned emergency leave, a text message or e-mail to your team leader or Anna Demianiuk is required.

Leave Tracker setup instruction
Finance

About Invoices

Everything you need to know about issuing your monthly invoice and required attachments.

On a separate meeting you will be inform how to issue the monthly invoice and needed attachment to it.

Our Tools

Apps that we use everyday

You'll get access to these platforms during your first days. Here's what powers our daily work.
Google Workspace & Gemini
Odoo
Leave Tracker
Interactive Checklist

Your onboarding checklist

Track your progress through every essential task. Check all items to submit your completed onboarding form.
Overall Progress
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Introduce yourself to the team

This will be sent to HR along with your checklist. Tell us a bit about yourself — make it fun and personal!
Submit Onboarding Checklist
Complete all 14 tasks and introduce yourself to enable submission
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Your Team

People here to help you

Don't hesitate to reach out — these team members are dedicated to making your transition smooth and comfortable.
IT Support
Jarosław
Your go-to person for laptop setup, software access, VPN, and any technical issues you encounter.
Contact Jarek
Invoicing Support
Anna
For all invoice-related questions, expenses, reimbursements, and financial documentation needs.
Contact Anna
Main Support
Marta
Need help with onboarding, office questions, or general guidance? Marta is here to help you settle in.
Contact Marta
Przemek
Our leader and the driving force behind the company. Przemek maintains an open-door policy and loves welcoming new team members personally.
Say hello to Przemek
Our Locations

Where we work across Europe

Our teams are spread across multiple cities in Poland and Czech Republic, each with their own area of expertise.
Panoramic view of a cityscape with many red-tiled roofs, historical buildings, and a large church with green domes under a cloudy blue sky.
Headquarters
Xelto
Poznań, Poland
Our main registered company is based in Poznań — while we don't have a physical office here, it's the heart of the Xelto brand. It's also where our CEO, Przemek, calls home!
Remote / No physical office
🏠 CEO's home base
Palace of Culture and Science, a tall historic building with a clock tower in Warsaw, Poland, against a clear blue sky.
Warsaw
Xelto
Poland
General Operations
Historic European street corner with an ornate multi-story building featuring a pointed spire and red-tiled roof under a blue sky.
Łódź
Xelto
Poland
NetSuite Area
Panoramic view of a historic European town with red-roofed buildings, church spires, green trees, and a cloudy sky.
Kraków
Xelto Digital
Poland
Digital Solutions
Sunlit Prague square with the historic Astronomical Clock on the left and the Gothic Church of Our Lady before Týn in the background.
Prague
Xelto Digital Czechia
Czech Republic
Digital Solutions
FAQ

Frequently asked questions

Quick answers to common questions from new team members.
What should I do before my first day?

Complete the onboarding checklist on this page — it covers everything from IT setup to introducing yourself. Make sure you have access to Google Workspace, Odoo, and Leave Tracker. If anything is missing, reach out to Jarosław (IT) or Marta (HR).

Who do I contact if I have technical issues?

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When will I get access to all company tools?

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Is there a dress code?

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How do I request time off?

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How does invoicing work?

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